Job Announcement: Program Coordinator at NYSEAN

Allegra Giovine's picture

Full details of this position are available at the Columbia University employment opportunities page:


NYSEAN Job Opportunity

The New York Southeast Asia Network (NYSEAN) was founded in 2015 with financial support from the Luce Foundation. NYSEAN is a networked center for the study of Southeast Asia, administratively based at Columbia University with core collaboration from New York University and Seton Hall University; and has a range of other partners in the Tristate area. We are looking to recruit a part-time Network Co-ordinator, physically located in the Weatherhead East Asian Institute at Columbia, to administer and further develop NYSEAN, working closely with the four academic co-founders.

The three-year position will carry a range of Columbia benefits.

Please direct any informal enquiries about the position to Duncan McCargo:

However, please do NOT apply directly to us, but via the Columbia portal the following link (position number 091002):

We will begin reviewing applications on February 2, 2018 and will continue to do so until the position is filled. Early application is advised.


Full Job Description

Job Title:                              Program Coordinator – New York Southeast Asia Network
Department:                        Weatherhead East Asian Institute
Location:                              Morningside
Job Type:                             Officer – Part-Time Temporary (20 hours/week)
Job Family:                         General Administration
Salary Grade:                      11
The New York Southeast Asia Network (NYSEAN) is a network based out of the Weatherhead East Asian Institute which brings together scholars, students and policy-makers from the greater New York area with an interest in Southeast Asia, and creates partnerships with colleagues elsewhere in the world.
Reporting to the Faculty Director of the New York Southeast Asia Network (NYSEAN) and to the Executive Director of the Weatherhead East Asian Institute (WEAI), the incumbent will be responsible for managing events programming and related initiatives through event planning and execution, program development, and budget management.
Duties include planning, coordinating and implementing, through consultation with faculty and senior staff, all aspects of NYSEAN/Weatherhead events, including speakers' programs, conferences, symposia, and other public events. This involves corresponding with participants and attendees domestically and overseas regarding conference plans, making site and all other logistical arrangements, negotiating with vendors and managing program budgets, compilation of related program materials, handling advertising and publicity, and hiring and supervising part-time workers as needed.
Incumbent will manage NYSEAN partnerships – maintaining communication with, and coordinating meetings among, partner institutions. As part of this role, the individual will also develop and manage the NYSEAN contact database. S/he will also include assisting the Faculty Director NYSEAN and the Executive Director of WEAI in certain new initiatives for NYSEAN, as well as participating in overall development of communications and public relations strategies to strengthen the network’s online presence via website, weekly email newsletter, listserv, and social media platforms including Facebook, Twitter, YouTube, and Instagram. This will also include publications and student/alumni relations networks as well as the hiring and supervision of graphic designers, consultants and other temporary staff needed to carry out the above initiatives.
S/he will be responsible for tracking and monitoring the day-to-day expenditures of the NYSEAN, developing and keeping track of the Network’s core budget and working with the Executive Director of WEAI to ensure compliance with Columbia fiscal and expense policies.
The individual will coordinate all public events and visitor programs for the NYSEAN, including communications, travel, day-to-day budget management, vendor payments, processing reimbursements, preparing public relations and coordination with other internal and external units.
S/he will oversee the NYSEAN “Partners Fund Award” by drafting the Partners Fund Award RFP, advertising and promoting the RFP, receiving proposal submissions, convening the Partners Fund faculty committee, tracking and monitoring the Partners Fund budget, and coordinating reporting requirements with award recipients.
The individual will supervise the work of student workers within the NYSEAN and will perform related duties and responsibilities as assigned/requested. Other duties as assigned.  
***This is a 3-year grant funded position.***
Minimum Qualifications
Bachelor’s degree or equivalent and 2 years of relevant administrative experience required. Experience in a team environment; Excellent verbal and written communication; Experience managing social media presence in a professional capacity; Experience and proficiency with web management systems such as Drupal or WordPress; Experience with event management.
Preferred Qualifications 
Familiarity with Southeast Asia; Understanding and familiarity with design software such as Photoshop and InDesign; Understanding and familiarity with MailChimp; Graduate Degree in related field.


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